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Solution 08

Workflow Automation

Stop copying information between tools and chasing the same tasks by hand.

Cerebro connects the repetitive steps between your existing tools. A form, message, status change or date can automatically create records, move information, send updates, request approval and trigger the next task, while unusual cases are paused and shown to the right person.

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SYSTEM BRIEF

A workflow system built to move information and tasks automatically without hiding exceptions or approvals.

Cerebro connects the repeatable steps between the tools a business already uses. Routine work can move on its own, while missing information, failures and decisions that need authority are surfaced exactly where a person should step in.

External research below describes wider productivity and automation trends, not guaranteed time savings. Final workflow depth depends on process quality, integrations, risk and usage.

01 / System view

What starts it

A form, message, date, status change or other agreed event can trigger the workflow automatically.

02 / System view

What runs automatically

Records, notifications, data movement, routine actions and follow-on tasks can happen in the agreed order.

03 / System view

Where a person enters

Approvals, missing information, failed steps and unusual cases are paused and sent to the person responsible.

60%Work gets lost in coordinationAsana found knowledge workers spent 60% of their time on work about work such as chasing updates and searching for information.
1 in 4Deadlines still get missedAsana's Anatomy of Work research found one in four deadlines were missed each week.
60–70%Large parts of work are technically automatableMcKinsey estimates current generative AI and other technologies could automate activities that absorb 60–70% of employees' time.
46%Businesses are already automating workstreams with agentsMicrosoft's 2025 Work Trend Index found 46% of leaders said their organisations were using agents to fully automate workstreams or business processes.

FOUNDING CLIENT PACKAGES

Ongoing operation, managed by Cerebro.

Introductory Cerebro pricingFounding-client rates designed to make a first implementation accessible without presenting the work as low-value.

Final scope is confirmed before payment. Prices exclude VAT where applicable and do not conceal external hosting, telephony, software or model-usage costs.

A managed monthly service. Cerebro monitors the system, resolves agreed faults, maintains integrations, updates knowledge or logic and continually refines the workflow. Third-party software and usage are included only where stated; otherwise they remain transparent and separately approved.
Higher operational coverage

Automation Partner

£349/ month
Consult first. Commit second.

The price above is a typical monthly rate for this managed solution, not an immediate charge. Select it to start a private consultation. Cerebro will review your requirements, respond within 1 working day with the proposed scope and costs, and arrange a discovery meeting where needed before you decide whether to proceed.

Cerebro manages the automations that move information and tasks between your tools, including monitoring, exception handling and ongoing workflow improvement.

  • Up to twenty agreed workflows connecting triggers, records, notifications, tasks and approvals
  • Routine information moved between connected tools without repeated manual entry
  • Human approval steps kept in place wherever authority or judgement is required
  • Failures, missing information and unusual cases monitored and surfaced instead of silently losing work
  • New workflow allowance, monthly optimisation and an agreed usage allowance before overages

These are introductory package prices for clearly defined scopes. More complex requirements remain available through a private consultation and are quoted before any commitment.

HOW THE SOLUTION WORKS

The important information, arranged in one view.

See the sequence, practical capabilities and control points without moving through several repetitive sections.

01 / Operating model

From signal to completed action.

01
TriggerAn agreed event such as a form submission, new email, status change or scheduled date starts the workflow.
02
CoordinateThe system moves the right information between tools, creates tasks and triggers the next agreed actions.
03
Approve + exceptionAnything requiring judgement, missing information or special handling pauses and goes to the right person.
04
Complete + reportFinished work is recorded and failures or delays remain visible instead of disappearing silently.
02 / What it enables

Practical capability.

01End-to-end flow

Repeatable steps can move from trigger to completion without people copying the same information between systems.

02Fewer repeated entries

Data can be captured once and reused across agreed tools, reducing duplicate typing and inconsistent records.

03Explicit approvals

The workflow can stop at the exact points where a manager, client or authorised person must approve the next step.

04Exception handling

Failures and unusual cases enter a visible queue with the reason and relevant context attached.

05Process visibility

Teams can see what has started, what is waiting, what failed and what has completed.

06Scalable consistency

The same agreed process can run repeatedly without depending on one person remembering every step.

03 / Control

Visible boundaries.

Human approval

Consequential, irreversible or judgement-heavy actions pause for an authorised person.

Connection limits

Each integration receives only the access it needs to complete its part of the workflow.

Failure handling

Retries, alerts and exception queues are designed so a broken step does not silently lose work.

Audit + refinement

Runs and outcomes stay visible so recurring delays and weak points can be improved.

Build the system around the work that matters.

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